Financial Awardee Submissions
Recipients of DOE Financial Assistance (FA) awards are required to submit Scientific and Technical Information (STI) according to the terms of their award based on the financial opportunity notice for the award. The DOE Office of Management (MA), Office of Acquisitions Management (OAM) develops and maintains up to date DOE policy, guidance, and information for FA. Additionally, OAM provides standard information and guidance relevant to FA recipients on the recipient webpage which includes the standard DOE requirements for STI referenced in the following documents:
- DOE Special Terms and Conditions for Use in most Grants and Cooperative Agreements
- Federal Assistance Reporting Checklist and Instructions (DOE F 4600.2)
While OAM maintains the standard STI submission/reporting requirements for FA recipients, it is important to mention that DOE program offices may include special clauses, provisions and/or reporting instructions when they initiate FA awards. Therefore, all recipients should review the terms for the R&D that has been awarded, and any associated attachments for the award, e.g., the DOE F 4600.2.
To view the standard STI submission/reporting requirements, please visit the STI Financial Assistance Reporting Requirements page.
Where to Submit
DOE Financial Assistance Recipients/Non-Major Contractors use E-Link, developed and maintained by OSTI for the management of DOE STI. The following STI products are submitted through E-Link.
- Final Technical Reports
- Accepted Manuscripts (of Journal Articles)
- Conference Papers
- Books and Monographs
- Thesis and Dissertations
- Technical Workshop Reports
- Scientific Data
An account is required to submit STI products in E-Link. For information on how to request access and instructions for submitting, please visit this page.
For information about submitting scientific software or scientific data, please visit the following pages:
Metadata Required
When submitting STI metadata records, there is certain metadata that is required. A list of the required metadata, by STI product type, is provided in the table below. If a document for the STI metadata record is required, it is noted in the table.
✓ = Required
Blank = Optional
Metadata Elements |
Technical Report |
Journal Article – Accepted Manuscript |
Conference Paper, Presentation, Poster, or Proceedings |
Scientific Data |
Other STI products (e.g., Books / Monographs, Thesis / Dissertations, and Technical Workshop Report) |
|---|---|---|---|---|---|
DOE Award / Contract Number |
✓ |
✓ |
✓ |
✓ |
✓ |
Other Identifying Number(s) |
|||||
Recipient/Contract (Organization) |
✓ |
✓ |
✓ |
✓ |
✓ |
STI Product and/or Report Type |
✓ |
✓ |
✓ |
✓ |
✓ |
STI Product Title |
✓ |
✓ |
✓ |
✓ |
✓ |
STI Product Date |
✓ |
✓ |
✓ |
✓ |
|
Author(s)/Contributors(s) |
✓ |
✓ |
✓ |
✓ |
✓ |
PID for each author/contributor |
|||||
Contributor Organization(s) |
|||||
Report / Product Number |
✓ |
✓ |
✓ |
✓ |
|
Sponsoring DOE Program Office |
✓ |
✓ |
✓ |
✓ |
✓ |
Description / Abstract |
✓ |
✓ |
✓ |
✓ |
|
Subject Categories |
|||||
Keywords |
|||||
Intellectual Property / Distribution Limitations (i.e. Access Limitations) |
✓ |
✓ |
✓ |
✓ |
✓ |
Contact Information for Research Organization |
✓ |
✓ |
✓ |
✓ |
✓ |
Electronic upload of STI Product using an acceptable file format |
✓ |
✓ |
✓* |
✓* |
|
Certification that no restricted information is being transmitted and STI Product is properly marked |
✓ |
✓ |
✓ |
✓ |
|
Public Facing Landing Page URL |
✓ |
||||
Contact Information |
✓ |
*Without access limitations
Submitter Responsibilities
- DO NOT encrypt or password-protect STI products.
- DO NOT include personally identifiable information (PII) in any STI submission.
- DO check your terms and conditions for STI submission requirements.
- DO check your terms and conditions of your award for any data protections and submit metadata appropriately. Mark uploaded products if required based on the provisions of your award.
- DO contact E-Link if metadata or the full-text for the STI product needs to change.