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Submitting Final Scientific/Technical Reports

Recommended Characteristics of STI Technical Reports

DOE reporting requirements for financial assistance recipients are specified as scientific/technical reporting deliverables on the Federal Assistance Reporting Checklist (DOE F 4600.2).  Other awardees', such as Non-major Site/facility Management Contractors, technical reporting requirements are identified in Section J, List of Attachments, of the contract as part of the Performance Work Statement/Statement of Work, or as a separate attachment. 

Each required Scientific/Technical Report deliverable is to be submitted to DOE in electronic format as indicated in the award instrument/contractual agreement. Electronic documents should be submitted in one integrated file that contains all text, tables, diagrams, photographs, schematics, graphs, and charts. 

The report deliverable should be submitted via the DOE Energy Link (E-Link) System. Instructions are available here. 

Below are basic instructions and other helpful information related to the scientific/technical reporting deliverable. 

Front Matter

Attribute

Typical Placement on STI Product

Explanatory Comment

Abstract

Title Page

Briefly informs of purpose, scope, and findings

Acknowledgements

Follows Title Page

Credits substantial contributors to the work who are not authors

Author

Cover and Title Page

Includes primary author and all contributing authors

Availability Statement

Attribute

Typical Placement on STI Product

Explanatory Comment

Award/Contract/Financial Assistance Number

Cover, inside front cover, and title page

DOE funding agreement

Classification Level/ Category

Refer to DOE M 471.2-1C, Classified Matter Protection and Control Manual

Classification level and category of information

Control Markings/Caveats

Refer to DOE M 471.1-1, Identification and Protection of Unclassified Controlled Nuclear Information Manual; DOE M 471.2-1C, Classified Matter Protection and Control Manual; DOE O 471.7, Controlled Unclassified Information; Controlled Unclassified Information Marking Handbook; DOE O 5610.2, Control of Weapon Data; and DOE M 452.1-1A, Protection of User Control Vulnerabilities and Design

Markings that identify special handling or dissemination requirement

Date

Cover or title page

Month and Year of release

Disclaimer

Inside front or back cover

Distribution Statement

Cover or title page

Outlines restrictions or limitations on distribution

Funding Office

Cover, inside front cover, title page

Specifies the DOE office funding work product

List(s) of Figures and Tables

Follows Table of Contents

Lists 5 or more figures or tables or any combination thereof

Performing Organization

Cover, title page, outside back cover

Name and address of the performing or research organization and/or site of origin

Report/Product number

Cover, title page or outside back cover

Report number unique to releasing company/laboratory/agency

Report Documentation Page

Before title page

Used by federal agencies for database building

Reporting Period

Included in title on cover or title page and first page of text

Month/year of reporting period

Table of Content

Follows Title Page

Outlines organization and scope of a report

Title

Cover and Title Page

A brief title and if necessary, subtitle

Title Page

First page of product

Provides information for description and bibliographic information

Text Body

Attribute

Typical Placement on STI Product

Explanatory Comment

Conclusions

Final paragraph of text (prior to Summary)

Presents substantiated findings, discusses their implications and presents author's option

Introduction

1st page of text

States subject, purpose, scope and plan for developing report

References

Citations within the text or footnotes

Cites sources of information used by author(s) of reports

Summary

Follows Lists of Figures and Tables and/or Table of Contents

Summarizes problems, results, conclusions, recommendations

Back Matter

Attribute

Typical Placement on STI Product

Explanatory Comment

Appendixes

Follows Bibliography

Contains supplemental information not essential to the text

Bibliography

Follows Acknowledgements

Lists additional sources of information not cited in the text of a report

Distribution List

Last page of product

Gives permanent record of initial distribution of report